 |
Why use a document image management system?
|
|
If you do not currently
use a document imaging system, your document management
methodology probably consists of one or more rooms
containing file cabinets. Over time, the volume of
paper becomes so large that a search for a particular
document may involve hours of searching through files.
Misfiled documents may be impossible to find. A document
image management system can save space, time, and
most importantly, money. The benefits of converting
your existing manual filing system to a fully-automated
system are many:
|
Document
preservation
Over
time, most paper deteriorates. Every time a document
is pulled from its file, it is in danger of being lost,
misfiled, or damaged in some other way. A document permanently
stored in a document image management system is impervious
to such damage. |
Document
integrity
Quality Documents Across all format conversions |
Accurate
filing
You
can be sure that a document that has been written to
optical storage will always be found. |
Simultaneous
access
How
many times have you looked for a file only to find that
it has been taken by someone else? With a document image
management solution from Strategic Business Systems,
multiple users can access a document at the same time.
|
Rapid
retrieval
With
a document image management system, you can simply enter
one or more identifiers to quickly retrieve the exact
document you want. |
Space efficiency
Because
your document image management system can store the
contents of an entire office building floor in a space
the size of a small refrigerator. office space can be
used for profit-producing business purposes instead
of overhead! |